As you can imagine there are a multitude of tools a Virtual Assistant can use to stay organized and on top of that growing to-do list.
Email is a major area of distraction. While there are many options out there, we have favoured Gmail or Microsoft Outlook. Gmail has multiple add-ons that can assist with your inbox organization. You can colour code emails, file them in folders, label them, make notes on emails and even mark them according to importance. Outlook has similar features but not quite as many options. You can create rules in Outlook to apply categories, split emails into folders and flag emails for follow up.
Depending on the type of business you run, you may prefer to keep a file or slot for each client. You would print and file each email in the client slot. This is particularly good if you like to keep your inbox empty or if you have a set time that you work on specific client work each week. It’s not so good if your goal is to become paperless. 🙂
How do you keep your inbox organized?